Privacy Policy

HHHUB, UAB (“HHHub”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit www.hhhub.eu, contact us through the website, book a consultation, communicate with us regarding our services, or otherwise interact with our website.

HHHub processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data protection laws.

1. Who We Are

The data controller responsible for the processing described in this Privacy Policy is:

HHHUB, UAB
Company registration number: 307119412
Registered office: Kukuciu str. 39, LT-51338 Kaunas, Lithuania
Business address: ROCKIT, Gynėjų g. 14, LT-01109 Vilnius, Lithuania
Email: privacy@hhhub.eu
Website: www.hhhub.eu

HHHub is a recruitment and executive search company specialising primarily in the FinTech sector across EU and the UK.

For questions concerning this Privacy Policy or the processing of your personal data, please contact us using the details above.

2. Scope of This Privacy Policy

This Privacy Policy applies to visitors and users of www.hhhub.eu, including representatives of existing or prospective clients, business partners and other people who contact HHHub through the website.

Our separate careers website, careers.hhhub.eu, is used for job applications, candidate profiles, job subscriptions, recruitment processes and other candidate-related activities.

If you apply for a position, submit your CV, create or connect a candidate profile, or otherwise use our careers website, the processing of your recruitment-related personal data is governed by the Privacy Policy available on careers.hhhub.eu.

3. Personal Data We May Collect

Depending on how you use our website, we may collect the following categories of personal data.

Information you provide to us

When you contact us, request information, book a consultation or communicate with HHHub, we may collect information such as:

• your name and surname;
• company name and job title;
• business email address;
• telephone number;
• information contained in your message or enquiry;
• information about your recruitment or hiring needs;
• meeting and appointment details;
• any other information you voluntarily provide to us.

Please do not provide personal data that is not necessary for your enquiry.

Information collected automatically

When you visit our website, certain technical information may be collected automatically, including:

• IP address;
• browser type and version;
• device type and operating system;
• pages visited;
• date and time of visits;
• referring website or source;
• interaction with website functionality;
• cookie identifiers and similar technical information.

The exact information collected depends on your cookie preferences and the technologies enabled on our website.

4. How and Why We Use Your Personal Data

We may process your personal data for the following purposes.

Responding to enquiries

We use the information you provide to respond to questions, requests and enquiries submitted through our website or other communication channels.

Legal basis: our legitimate interests in communicating with people interested in HHHub and our services and, where applicable, taking steps at your request before entering into a contract.

Providing and discussing our services

If you contact us regarding recruitment, executive search or other HHHub services, we may process your information to understand your requirements, prepare proposals, arrange meetings and discuss potential cooperation.

Legal basis: taking steps prior to entering into a contract and/or our legitimate interests in developing and providing our services.

Managing meetings and consultations

If you book a consultation or meeting through our website or a third-party scheduling service, we may process your contact details and meeting information to schedule and manage the meeting.

Legal basis: taking steps at your request and our legitimate interests in managing business communications efficiently.

Managing client and business relationships

Where you represent an existing or prospective client, supplier or business partner, we may process your professional contact information to manage our relationship with your organisation.

Legal basis: our legitimate interests in managing and developing business relationships.

Website operation, security and performance

We may process technical data to operate, secure, maintain and troubleshoot the website, prevent misuse and understand technical performance.

Legal basis: our legitimate interests in maintaining a secure, reliable and effective website.

Analytics and website improvement

Subject to your cookie choices where required, we may use analytics technologies to understand how visitors use our website and to improve its content, structure and performance.

Legal basis: your consent where required by applicable law.

Marketing and advertising

Where applicable and subject to your consent where legally required, we may use cookies or similar technologies to measure marketing campaigns or deliver relevant advertising through third-party platforms.

Legal basis: your consent.

You may withdraw your consent at any time through the cookie preference mechanism available on our website.

5. Cookies and Similar Technologies

Our website may use cookies and similar technologies to ensure that the website works correctly, remember preferences, understand website usage and, where applicable, support analytics and marketing activities.

Some cookies are strictly necessary for the operation of the website and do not require consent.

Non-essential cookies, including analytics and advertising cookies, will be used only where permitted by applicable law and, where required, after you have provided your consent.

You can accept, reject or change your preferences regarding non-essential cookies through the cookie management tool available on the website.

For more information about the cookies and technologies used on www.hhhub.eu, please see our Cookie Policy.

6. Third-Party Services

We may use trusted third-party service providers to operate our website and business processes. These may include providers of:

• website hosting and technical infrastructure;
• website analytics;
• scheduling and meeting booking services;
• business email and productivity tools;
• CRM and business communication tools;
• IT security and technical support;
• marketing and advertising services, where applicable.

These service providers may process personal data on our behalf only to the extent necessary to provide their services and subject to appropriate contractual and data protection safeguards.

Some services available through our website may be provided directly by third parties. When you choose to use such a service, the relevant provider may process your data in accordance with its own privacy policy.

7. Sharing Your Personal Data

We do not sell your personal data.

We may disclose personal data where necessary to:

• our employees and authorised contractors who require access for legitimate business purposes;
• IT, hosting, analytics, scheduling, communication and other service providers;
• professional advisers, including legal, accounting and compliance advisers;
• public authorities, regulators or law enforcement authorities where required by law;
• parties involved in a corporate transaction, such as a merger, acquisition or restructuring, subject to appropriate confidentiality safeguards.

We require third parties processing personal data on our behalf to protect that information and process it only in accordance with applicable law and our instructions.

8. International Data Transfers

Some of our service providers may process personal data outside the European Economic Area (“EEA”).

Where personal data is transferred outside the EEA to a country that has not been recognised by the European Commission as providing an adequate level of data protection, we take appropriate measures to protect the data.

These measures may include the European Commission’s Standard Contractual Clauses and other safeguards required under applicable data protection law.

9. How Long We Keep Your Personal Data

We retain personal data only for as long as necessary for the purposes for which it was collected and to meet applicable legal, accounting and regulatory requirements.

As a general rule:

• website enquiries that do not lead to a business relationship are normally retained for up to 24 months after the last relevant communication;
• information relating to prospective clients and business contacts may be retained for as long as there is a reasonable business purpose for maintaining the relationship;
• information relating to contractual relationships may be retained for the duration of the relationship and afterwards for the period required by applicable law;
• analytics information is retained according to the settings and retention periods of the relevant analytics tools;
• cookie preferences are retained for the period specified in our Cookie Policy.

We may retain information for longer where necessary to establish, exercise or defend legal claims or where required by law.

10. Your Rights

Subject to the conditions established by the GDPR, you have the right to:

• access the personal data we hold about you;
• correct inaccurate or incomplete personal data;
• request deletion of your personal data;
• request restriction of processing;
• object to processing based on our legitimate interests;
• receive certain personal data in a structured, commonly used and machine-readable format and request data portability;
• withdraw your consent at any time where processing is based on consent;
• lodge a complaint with a supervisory authority.

Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

To exercise your rights, please contact us at privacy@hhhub.eu.

We may need to verify your identity before responding to your request.

11. Right to Object to Direct Marketing

Where we process your personal data for direct marketing purposes, you have the right to object to such processing at any time.

You may unsubscribe using the mechanism provided in the relevant communication or contact us directly.

Once you object to direct marketing, we will stop using your personal data for that purpose.

12. Data Security

We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

Access to personal data is limited to people and service providers who need it for legitimate business purposes.

However, no website or electronic communication system can guarantee absolute security.

13. Links to Other Websites

Our website may contain links to third-party websites and services, including our careers website, social media platforms, scheduling services and other external resources.

When you follow a link to another website, that website’s privacy practices apply. HHHub is not responsible for the privacy practices or content of independent third-party websites.

We encourage you to review their privacy policies before providing personal data.

14. Candidate and Recruitment Data

This Privacy Policy is intended primarily for visitors to www.hhhub.eu and people contacting HHHub regarding our business and recruitment services.

If you are a candidate and wish to:

• apply for a job;
• submit your CV;
• connect your profile with HHHub;
• subscribe to job opportunities;
• provide recruitment-related information; or
• manage your recruitment-related personal data,

please use careers.hhhub.eu.

Candidate and recruitment-related personal data submitted through that platform is governed by the separate HHHub Careers Privacy Policy available there.

15. Supervisory Authority

If you believe that we have processed your personal data unlawfully, you have the right to lodge a complaint with the competent data protection supervisory authority.

In Lithuania, the supervisory authority is:

State Data Protection Inspectorate (Valstybinė duomenų apsaugos inspekcija)
L. Sapiegos str. 17
LT-10312 Vilnius
Lithuania

You may also contact the supervisory authority in the EU/EEA country where you live, work or where you believe an infringement has occurred.

We encourage you to contact us first so that we have an opportunity to address your concerns directly.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our website, services, technologies or legal requirements.

The latest version will always be published on www.hhhub.eu, with the date of the most recent update indicated at the top of the Policy.

17. Contact Us

If you have questions about this Privacy Policy, the way we process your personal data or wish to exercise your data protection rights, please contact:

HHHUB, UAB
Gyneju str. 14, LT-01109 Vilnius, Lithuania
Email: privacy@hhhub.eu
Website: www.hhhub.eu